RULE 6 - Officers of County Committees; Role and Responsibilities¶

All officers of a County Executive Committee including but not limited to, the County Chairman, Vice-Chairman, Secretary and Treasurer shall be members of such committee and this rule shall be included as a provision in the county committee’s constitution and/or bylaws. All county party executive committee officers shall be elected for a two-year term and may hold only one office in the County Executive Committee. Alternate county executive committee members are not eligible to serve as elected officers of the County Executive Committee, unless this rule is waived by the Executive Board of RPOF. The creation of additional voting positions on the County Executive Board besides County Chairman, Vice-Chairman, Secretary, Treasurer, State Committeeman, and State Committeewoman shall occur only via the amendment process outlined in the County Model Constitution.
Florida Statutes and the Rules of the Republican Party of Florida require that certain items be filed with the Republican Party of Florida by the County Executive Committee. In the event that such filings are not timely made, the Chairman of the Republican Party of Florida shall notify the chairman of the County Executive Committee by registered mail of the delinquency. The chairman shall have thirty (30) days from receipt of such notification to file the appropriate materials. If the filing is not completed within thirty (30) days, the Chairman of the Republican Party of Florida may remove from office the chairman of the County Executive Committee, and that office will devolve to the person in succession as defined by the constitution and/or by-laws of the County Executive Committee. Such person shall, within thirty (30) days, call a meeting for purposes of electing a new Chairman in accordance with the election procedures set forth in the constitution and/or bylaws of the County Executive Committee. If the acting chairman fails to timely call such an election, the Chairman of the Republican Party of Florida may remove the acting Chairman from office. That office will then devolve to the next person in succession as defined by the constitution and/or bylaws of the County Executive Committee.
Each County Executive Committee shall meet at least six (6) times during the calendar year, one meeting within each quarter with at least twenty-eight days between each meeting. The meeting shall be called by the Chairman, with notice of the meeting to be sent provided to each member of the executive committee at least ten (10) days prior to the meeting. This shall specifically be the duty of the County Chairman, and in the event that the County Chairman does not call such meetings when due, the State Chairman may remove the County Chairman from office. In such event, the office of county chairman shall devolve to the next person in succession as defined by the constitution and/or bylaws of the County Executive Committee. If the acting Chairman fails to timely call such an election, the Chairman of the Republican Party of Florida may remove the acting chairman from office. The office will then devolve to the next person in succession as defined by the constitution and/or bylaws of the County Executive Committee.
The role and responsibilities of the following Officers of County Committees include, but are not limited to, the following:
1. County Chairman
  1. Act as the presiding officer at all meetings of the County Executive Committee and Executive Board of the County Executive Committee,
  2. Comply with and uphold the State Party Constitution and Rules of Procedure,
  3. Assist and cooperate with District Chairmen, the State Committeeman, the State Committeewoman and Party Field Directors in promoting seminars, caucuses, and fund-raising events, and
  4. Fulfill such additional duties and responsibilities imposed by Florida Statutes, the State Party Constitution, the State Party Rules of Procedure and the County Model Constitution so long as it does not conflict with the State Party Constitution and/or State Party Rules of Procedure.
2. County Vice Chairman
  1. Act as the presiding officer at meetings of the County Executive Committee and Executive Board of the County Executive Committee in the absence of the County Chairman,
  2. In the event the County Chairman is no longer able to perform his/her duties, either through death, disability, or through resignation, the County Vice Chairman shall temporarily assume the duties of the County Chairman. An election shall be called by the County Vice Chairman for the purpose of electing a new County Chairman and said election shall be held within sixty days of the date the vacancy occurs, and
  3. Fulfill such additional duties and responsibilities imposed by Florida Statutes, the State Party Constitution, the State Party Rules of Procedure and the County Model Constitution so long as it does not conflict with the State Party Constitution and/or State Party Rules of Procedure.
3. County Secretary
  1. Record accurate minutes of the County Executive Committee meetings and County Executive Board meetings. Minutes shall include as an attachment a Treasurer’s report or note if not available. Minutes shall include a record of the quorum for the meeting as well as results of all votes including tallies when counted,
  2. Provide copies of minutes to County Executive Committee members of any regular or special meeting and copies of the minutes of any County Executive Board meetings, along with any other required documents, to County Executive Board members,
  3. Conduct County Executive Committee meetings in the absence of the County Chairman and County Vice Chairman,
  4. Furnish a copy of the minutes, along with a report showing the record, by name of attendance of the meeting and any action taken by the committee to excuse the absences of its membership. Copies of this paperwork are to be mailed to the state executive committee within 30 days following each regular or special meeting,
  5. Furnish a copy of the Republican Party of Florida Loyalty Oath for all newly-elected County Executive Committee members,
  6. Record names of those elected or appointed and any member making a report with subject,
  7. Documents that shall be provided by the County Secretary to the Republican Party of Florida within 30 days of the regular or special meeting (420 East Jefferson Street, Tallahassee, Florida 32301) include:
    1. RPOF Loyalty Oaths,
    2. Monthly Minutes, by name, showing any action by the committee to excuse those who were absent,
    3. Attendance reports,
    4. Change in officers or contact information for officers, and
    5. Current membership roster with addresses, phone numbers, and email addresses,
  8. Documents that shall be provided by the County Secretary to the Supervisor of Elections include:
    1. Candidate Oaths,
    2. Change in officers or their contact information,
    3. Current membership roster, and
  9. Fulfill such additional duties and responsibilities imposed by Florida Statutes, the State Party Constitution, the State Party Rules of Procedure and the County Model Constitution so long as it does not conflict with the State Party Constitution and/or State Party Rules of Procedure.
4. County Treasurer
  1. Conduct County Executive Committee meetings in the absence of the County Chairman, County Vice Chairman, and County Secretary,
  2. Maintain adequate records showing receipt and expenses of all Party funds. Records shall be publicly audited at the end of the calendar year and a copy of the audit filed with the Supervisor of Elections and the Republican Party of Florida prior to April 1 of the following year. No less than three committee members shall be appointed by the County Executive Committee to complete the audit,
  3. Administer the County Party checking/money market account(s) and balance such account(s) in a timely manner,
  4. Supply a report of activity on a monthly basis to the County Executive Board, County Executive Committee, and the Republican Party of Florida,
  5. Prepare quarterly financial reports on a timely basis. Provide copies to both the Supervisor of Elections and the State Executive Committee. (Note: During an election year, additional reports are required. Please check with your Supervisor of Elections for more information), and
  6. Fulfill such additional duties and responsibilities imposed by Florida Statutes, the State Party Constitution, the State Party Rules of Procedure and the County Model Constitution so long as it does not conflict with the State Party Constitution and/or State Party Rules of Procedure.